Business Services Coordinator
Business Services Coordinator
Full-Time (30 Hours per Week), Hybrid in Boulder, CO
The Business Services Coordinator provides executive and administrative support while coordinating office operations, human resources tasks, team member engagement, and cross-departmental business services to support the Chef Ann Foundation's mission.
About the Chef Ann Foundation
Founded in 2009, the Chef Ann Foundation (CAF) believes that all children should have equal access to fresh, healthy, delicious food providing them the foundation to thrive and meet their true potential. We ensure that school food professionals have the resources, funding and support they need to provide cook-from-scratch meals that support the health of children and our planet. To date, we’ve reached over 19,000 schools and over 5.9 million children in all 50 states with our school food programming.
Job Description
The Coordinator, Business Services reports to the Chief Operating Officer (COO) and plays an essential role in supporting the Foundation's daily operations and organizational effectiveness. This hybrid position supports executive administration, office management, team member engagement, and cross-departmental business services, including human resources, accounting, and technology. The ideal candidate is a detail-oriented, self-motivated professional with strong organizational and communication skills who thrives in a collaborative environment.
This position requires working in the Boulder office 2–3 days per week, with remaining days worked remotely.
Key Responsibilities
Executive & Administrative Support
Provide comprehensive administrative support to the COO, including managing executive communications, responding to inquiries, and coordinating daily priorities.
Manage complex Google Calendars, schedule meetings, coordinate logistics, and resolve scheduling conflicts.
Draft, edit, and proofread executive correspondence, internal announcements, reports, and other organizational communications.
Coordinate monthly all-staff meetings and organizational gatherings, including technical setup, agendas, meeting notes, and action-item tracking.
Support executive projects, document management, and quarterly team activities.
Team Member Experience & Engagement
Coordinate team member recognition initiatives, including birthdays, work anniversaries, and personal milestones.
Organize and distribute welcome packages for new hires to support a positive onboarding experience.
Maintain inventory of recognition items, electronics, promotional materials, and team apparel.
Coordinate fulfillment of organizational merchandise and tea towel store orders.
Assist with scheduling, file organization, and recruitment support.
Office & Technical Operations
Maintain an organized, professional, and welcoming office environment, including supply management, filing systems, and general facility coordination.
Manage daily office operations, including incoming and outgoing mail, shipments, bank deposits, and voicemail monitoring.
Troubleshoot general office equipment issues and coordinate operational needs.
Develop and maintain presentations, reports, and spreadsheets using Google Workspace and Microsoft Office applications.
Cross-Departmental Collaboration
Partner with the Technology team to coordinate new-hire account setup, equipment tracking, and onboarding/offboarding logistics.
Support the Accounting team with routine data entry and administrative tasks within payroll and accounting systems.
Collaborate across departments to support efficient business operations and organizational initiatives.
Other duties as assigned within the scope of this position.
Position Requirements
High school diploma or equivalent;
Minimum of 3 years of experience in an administrative support role;
Ability to manage sensitive, complex, confidential information and maintain confidentiality;
High level of proficiency in virtual meeting management;
High Proficiency with project management software (e.g., Asana), accounting/ERP platforms (e.g., QuickBooks, NetSuite), and G Suite;
Adept at maintaining and improving procedural processes;
Ability to work virtually and in the office;
Detail-oriented, with good organization skills and a high degree of accuracy;
Ability to travel outside of Boulder up to 10% a year;
Ability to work virtually within Boulder County.
Preferred Education, Formal Training, and Experience:
Bachelor's degree preferred
Essential Traits
A passion for food systems and a strong interest in childhood wellness; demonstrated commitment to school food reform;
Ability to learn and engage with learning technology programs;
Ability to balance and prioritize competing timelines/deliverables;
Excellent verbal and written communication skills, including editing;
Ability to work independently as well as collaboratively;
Exceptional attention to detail and organizational skills;
Flexible mindset and innovative thinker;
Willingness to engage in continuous learning and training.
Compensation
Compensation ranges between $50,692-$63,948 per year and will be commensurate with the candidate’s previous experience and credentials. The Chef Ann Foundation is a great place to work. It provides its staff with a competitive benefits package, including medical, pharmacy, dental, vision, short-term disability, long-term disability, group life insurance, accident insurance, critical illness insurance, hospital indemnity, 403(b) retirement plan with a match, paid parental and sabbatical leaves, holidays & paid time off. We are a fully remote national organization whose headquarters are located in Boulder, CO, with team members spread across the US. This position is remote and can be based anywhere within Boulder County.
Posting will close on November 24, 2026 at 5pm MST.
Anticipated position start date is January 4, 2026.
At the Chef Ann Foundation, our work to ensure access to fresh, healthy school food for all is built on the idea of equity. We support and celebrate differences; our team and community are stronger with every new voice. CAF is proud to be an equal-opportunity workplace.